職務說明 / Key Responsibilities

Key Responsibilities
• Calendar management with attention to details, accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments.
• Planning and coordination of complex domestic and international travel itineraries
• Timely and accurate reconciliation of expenses.
• Develop time management best practices to help managers.
• Work in partnership with all CHIE Business Administrators.
• Coordination and logistical support for onsite and offsite meetings/events including All Hands, Morale Events, Team Training and Leadership Offsites.
• Assist with headcount management, org chart maintenance and distribution and security group ownership and management.
• Team support including space management, office moves, new hire set up and onboarding and procurement of equipment and supplies.
• Experience working with a global team and cultural awareness.
• Proven professional approach to dealing with highly sensitive and confidential information.
• Ensure compliance with administrative operations policies and procedures.
• Pro-actively participate as a member of the leadership team, including any special projects as requested by the lead admin.
• Other administrative tasks as required.

需求條件 / Key Requirements

Required:
• Proven, outstanding communication skills.
• 1+ years’ work experience as an administrative assistant.
• Excellent organizational and interpersonal skills are required.
• Able to work well under pressure.
• Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information.
• Proficiency with Microsoft productivity software including, but not limited to: Word, Outlook, and Excel. Knowledge in internal applications such as, Employee Central, HR Catalog, HeadTrax, MSExpense2, MyOrder, MS Travel, and ICIMS is desirable, but not requested.