JD:

The Team Assistant supports multiple projects in Kaohsiung, providing administrative and documentation support to project teams and Project Managers. The tasks range from general and daily administrative tasks to supporting the
document handling process. The Team Assistant will report directly to one Project Manager. The position is based in Kaohsiung, with limited travel to other projects and Siemens offices in Taiwan.

Responsibilities:

1. General Administrative Support
• Coordinate daily office operations and general administrative tasks.
• Provide administrative support to project team members.
• Arrange travel logistics, including visa applications, flights, accommodation, and local transport.
• Manage office supplies and support procurement and vendor coordination.
• Assist with logistics for project materials and equipment, such as monitor used material, coordinate equipment shipping, oversee stock handling (item, quantity)

2. Document support
• Support on document submission process, such as prepare, format, and submit project documents.
• Handle document logistics, such as printing, shipping or delivery of documents.
• Handle incoming/outgoing correspondence and maintain organized records.
• Archive documents in systems such as SharePoint or SAP. Handle upload/ download of documents.
• Distribute documents to relevant stakeholders and provide basic translation support.
• Perform repetitive document handling tasks with accuracy.

Must-have Requirements:
• 5+ years of experience, with at least 3 years in a project assistant, project administrator, or office assistant role
• Proficiency in MS Office, especially Word, Excel, and PowerPoint
• Ability to complete tasks assigned by managers
• Fluent in English, with good speaking and writing skills in both English and Mandarin
• Ability to work independently, meet deadlines with minimal supervision, and contribute proactively
• Attention to detail and strong document quality review skills
Other requirements:
• Experience in electrical documentation management system is a plus.

1.科系要求
一般商業學類,其他商業及管理相關,企業管理相關

2.語文條件
英文(聽:中等、說:中等、讀:中等、寫:中等)

3.擅長工具
SAP